501 Auctions

Office Manager

US-NY-Brooklyn
ID
2018-1324
# of Openings
1

Overview

501 Auctions is a fast-growing yet close-knit New York-based technology firm that helps nonprofits across the US raise more money. We want people who like the idea of helping others while building a great business at the same time. We’re a young, energetic and open environment seeking smart, self-starters, with a passion for what they do.

 

The Office Manager is responsible for the oversight of the Brooklyn office as well as the organization of all twelve remote 501 offices around the country. This also includes working with the executive team to create a clean and productive work environment for all 501 employees. The Office Manager is responsible for organizing and keeping track of all equipment within the Brooklyn office. The Executive Team will assign projects to the Office Manager when needed. The Office Manager should always have a positive and encouraging attitude while in the office and willing to help whenever needed. This role reports to the Associate Director of Client Services.

 

A large part of this role includes managing event equipment during our busy seasons (Spring and Fall). As the Office Manager it is crucial to stay organized and to be detail oriented as you will be working on multiple projects at one time. There is high potential for growth in this role to any department within the company.



Responsibilities

  • Executive Administrative support
  • Office greeter when visitors arrive
  • Using a range of office software, including email, spreadsheets and databases
  • Coordinates overall administrative activities
  • Professionally answer company phone and direct to appropriate employee or department when needed
  • Communicate with vendors and troubleshoot operational issues as they arise
  • Supervises the maintenance and organization of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
  • Manage and organize all event equipment in the Brooklyn office
  • Make purchases for office supplies and account for all receipts
  • Responsible for the facilities day-to-day operations such as checking the office mailbox, shipping equipment, and taking out the office trash
  • Coordinate travel for the executive team when needed
  • Assist with preparing for new hire training
  • Plan monthly birthday celebrations for employees
  • Participates as needed in special department projects
  • Create yearly Christmas Cards to send to clients
  • Coming to black-tie and gala events to help oversee our events and work with nonprofits

Qualifications

  • Bachelor’s degree
  • Excellent written and verbal communication skills
  • Proficient with Microsoft Office, especially Excel
  • Superior customer service skills
  • Ability to multi-task, work independently, and manage many different accounts at one time
  • Excellent time-management skills and ability to determine priority responses
  • Ability to work well under pressure and deadlines
  • Collaborative and team player mentality
  • Professional demeanor and appearance while in the office and at events

 

Working Conditions:

  • Must be able to remain in a stationary position 75% of the time
  • Needs to occasionally move about within the office to access supplies and equipment
  • Must be able to operate a computer and other office equipment
  • Must be able to maintain written and oral communications with coworkers and clients
  • Must be able to work in an open office environment

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